Holistic Teaching Evaluation

• Academic Year 2022-23: 

• • Review of teaching in 2022-2023 files remains unchanged;
  • Start transition from CAPEs to a revised student feedback mechanism (starting spring 2023); 
  • Develop resources to help faculty create teaching portfolios and to help departments, schools and CAP evaluate them; 
  • Encourage faculty who will be reviewed in 2023-2024 to start to incorporate elements of a teaching portfolio into their files

• Academic year 2023-24:

• • Transition to new student feedback mechanism completes
  • Campus reviewers begin to comment on teaching statements and other materials, in addition to student feedback forms/CAPEs (residual) and other forms of student input

• Academic year 2024-25:

• • Encourage more detailed teaching statements to match additional portfolio material (including student input, syllabi, and other evidence of teaching effectiveness)
  • Campus reviewers include more elements in evaluating teaching effectiveness

• Academic year 2025-26:

• • Holistic teaching evaluation reaches steady-state

If you have opted into the Holistic Teaching & Mentoring Review for this coming 2023-2024 review cycle (and academic year), please find resources below to help you put together your file. These are drafts and the Holistic Teaching Oversight Committee would welcome any feedback you are willing/able to provide on these materials.

• Instructions for Teaching & Mentoring Portfolio
• Guidelines for Evaluating Teaching & Mentoring

Questions about holistic teaching evaluation and portfolio development

• What is the goal of moving to a holistic evaluation process?
  • Answer: There are two goals of moving to a holistic teaching evaluation process. 
    
    First, in reference to evaluation of teaching, APM-210 states: “More than one kind of evidence shall accompany each review file.” However, on the UC San Diego campus we have been overly reliant on student evaluation data for overall teaching evaluation. The holistic evaluation process will broaden and strengthen the teaching and mentoring evaluation process by incorporating more sources of evidence and providing a more complete picture of a candidate’s teaching. 
    
    Second, the holistic evaluation process will elevate the engagement and discussion around teaching and mentoring on our campus by asking faculty to reflect on their teaching and mentoring strengths and their opportunities to continually grow as a teacher and mentor.  

• How is the new teaching evaluation process different from the current teaching evaluation process?
  • Answer: The new evaluation process aims to paint a fuller picture of an individual faculty member’s teaching using multiple data points, rather than relying solely on CAPEs (SETs) to assess strong teaching. This is a chance for faculty to narrativize their teaching and better showcase their hard work.

• I’ve heard something about a teaching and mentoring statement and portfolio being required.  What does that mean?
  • Answer: With holistic teaching evaluation, all faculty will be asked to submit a teaching and/or mentoring statement and a teaching portfolio. The Holistic Teaching Evaluation Oversight Committee is finalizing the instructors for the statement and portfolio, and we will post information soon. In the meantime, you can get a sense for what this will look like by reading the Holistic Teaching Evaluation Implementation Task Force report.

• I’m being reviewed this year. Can I submit a teaching portfolio?
  • Answer: Yes! Faculty are encouraged to start submitting a teaching portfolio at any point in this process. In fact, many campus faculty have already been submitting a portfolio. However, the precise instructions and expectations for portfolios are still being developed, so we ask that you keep an eye on this site (and your email) as you are getting ready to prepare your materials.  We will be updating the materials and rolling out calls for people who are willing to officially pilot the new holistic review process in their next review.  Don’t hesitate to reach out to us at holistic-teaching@ucsd.edu with any questions you have.  

• How much more time will this take?
  • Answer: There is no exact or precise answer here, but it will take some additional time if this is the first time pulling together the portfolio documents and writing about teaching. To cut down on the time it takes, faculty members can keep a running list of their accomplishments at UCSD and/or save their syllabi and teaching evaluation at the end of each quarter. 

• Will the campus be providing additional staff support and resources for this additional work? 
  • Answer: The campus will not be providing additional staff support. However, the Commons has multiple resources to support faculty in developing their teaching and mentoring portfolios and statements.  Additionally, AP staff have been active members of the Holistic Teaching Evaluation Oversight Committee (HTOC) committee and the committee will continue to work closely with those supporting the review process. 

Faculty can also reach out to the Teaching + Learning Commons for support on putting together a portfolio or look at this useful workbook on documenting and reflecting on teaching (from T+LC). 

For any additional questions, contact holistic-teaching@ucsd.edu

We have developed a new student evaluation form called the Student Evaluation of Teaching (SET) form, which will replace CAPEs in undergraduate courses and the graduate evaluation forms in graduate courses. The goals of this new form are

1. to ensure that student feedback is focused on student learning and teaching practices;
2. to minimize bias in student evaluations; and,
3. to ensure that student voices are well-positioned as part of the evaluation of teaching.

Below we give information about the new SET questions, as well as the timeline for the development and rollout of this form.  

Review the new questions here. 

Transition Timeline- from CAPEs to SET Forms

Fall 2022:

• (1) New Student Evaluation of Teaching (SET) forms developed based on 2019 WG report  
• (2) SET forms piloted with 13 students (both undergrad and grad) who provided detailed feedback

Winter 2023:

• SET forms finalized and implemented in Eval System

Spring 2023:

• Faculty can opt-in to using SET forms instead of CAPE for undergrad courses.

Summer 2023:

• SET forms replace CAPE for all undergraduate courses

Fall 2023:

• SET IA forms replace existing IA evaluation forms
• SET Data will be available on the evaluations site

Winter 2024:

• SET forms replace grad course evaluation forms

The Student Evaluation of Teaching (SET) form is used to gather student feedback on all undergraduate courses. The SET forms replaced CAPE for all undergraduate courses as of Summer 2023. 

EVALUATION WINDOW:
On Monday of Week 9 each student will be notified that they can now submit their SET forms via the Evaluations site. The evaluation window will close for students at 8am on Saturday of Week 10.

CUSTOM QUESTIONS:
Instructors have the option of adding up to 5 custom questions to their forms. These questions may use a Likert-scale (Strongly Disagree - Strongly Agree) or ask for an open-ended response.

If you would like to pose specific questions to your students, you should submit these questions on the Evaluations site (for SET). More information about writing and submitting custom questions is on these pages. The deadline to enter properly formatted custom questions is Sunday, November 19.

DEPARTMENT/PROGRAM WIDE QUESTIONS

The HTOC team is working on the SET functionality so that departments/programs will be able to add a set of custom questions to their faculty’s SET forms. Please check back here soon for more information!

PUBLIC SET RESULTS

If you are looking for the SU23 and beyond SET results, please go here:  

https://academicaffairs.ucsd.edu/Modules/Evals/SET/Reports/Search.aspx

Questions about new Student Evaluations of Teaching (SET)

• What is the rationale for developing the new SET questions?  What was wrong with CAPE?
  • Answer: CAPE was originally developed as a student-run service.  The original questions were developed by students, for students, and not explicitly intended to evaluate the quality of an instructor’s teaching. Since then, the faculty review process has become (overly) reliant on CAPEs to evaluate teaching, which the CAPE form was never explicitly designed to support. 

The transition to SET, which is managed by the Holistic Teaching Evaluation Oversight Committee–a committee that includes faculty, students and staff, will ensure that the forms fulfill the dual purposes of providing information to students to help them choose what classes to take, and providing information from students to help evaluate an instructor’s teaching. 

• What is different about the SET questions compared to the CAPE questions?
  • Answer: The SET questions are designed to focus on aspects of student learning and teaching practices.  More notably, the “summary” questions (“Would you recommend this course/instructor?) have been removed as general questions like these are shown to lead to biased responses (e.g. based on the gender, race, age, etc. of the instructor).  

• Will removing the quantitative summary questions have a negative impact on students’ or the department’s ability to evaluate the course and the instructor?  What will be considered as a  successful teaching evaluation?
  • Answer: It is true that students and evaluators will no longer be able to use these “overall” scores to form a quick (but potentially biased) assessment of a course or instructor.  However, the questions on the current form provide a more authentic insight about the quality of the course.  

• When and where will the public SET data from students be available?
  • Answer: It will be available by the beginning of Fall for the courses that used SET this summer and spring, on the evals site. 

2023-2024 Senate and Administration Standing Holistic Teaching Evaluation Oversight Committee

Christine Alvarado- Associate Dean Division of Undergraduate Education- Committee co-chair

Phoebe Bronstein- Associate Teaching Professor, Sixth College- Committee co-chair

Marisa Abrajano- Provost, Warren College

Adair Appleton- Graduate & Professional Student Association Representative

Jelena Bradic- Professor, Mathematics & HDSI

April Burcham- AP Analyst, Division of Undergraduate Education

Hailey Caraballo- Project Policy Analyst, Division of Undergraduate Education

Sekhar Chivukula- Professor, Physics

Maureen Feeley- Teaching Professor, Political Science

Vic Ferreira- Associate Vice Chancellor for Faculty Equity, Diversity, and Inclusion

Judy Kim- Associate Dean, Division of Graduate Education and Post-doctoral Affairs

Stanley Lo- Professor, Cell & Developmental Biology

Gilberto Mosqueda- Professor, Structural Engineering

Dana Nelkin- Chair, Philosophy

Douglas Nitz- Chair, Cognitive Science

Julia Partridge- Director, Academic Advancement and Compensation

Todd Pawlicki- Professor, Radiation Medicine

Carolyn Sandoval- Associate Director, Teaching +Learning Commons

Ulrike Schaede- Professor, School of Global Policy and Strategy

David Stegman- Associate Professor, SIO

Kabir Vats- Associated Students Representative

Shahrokh Yadegari- Professor, Music